A successful outdoor event requires expert planning. You must hire staff for the event, arrange food and beverages, rent a tent to protect attendees from the elements, and provide proper seating for your guests. When you need table and chair rentals for your event, you must calculate how many will fit comfortably underneath the tent. The Alleen Company explains in today’s blog.
Expected Crowd Size
Your expected crowd size is the first factor that determines how many table and chair rentals you need. Are you expecting 50 people or 500 people? Once you determine the crowd size, you then pick the seating style and tent size so everyone will fit underneath your tent comfortably.
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Different events require different seating styles. If you have a concert or performance with a stage near a dance floor, theater-style seating with rows and columns is appropriate. Conference-style seating features big tables and plenty of space to spread out documents. For food, think about a formal dinner setting, casual event seating, or cocktail event for table and chair rentals. People need space to stand and move around when it comes to eating food.
Food makes any outdoor event memorable. Leave plenty of space under your tent for foodservice equipment, including bar areas, buffet tables, and server stations, in addition to ordinary table and chair rentals. Plus, everyone requires enough space to move around when getting food and drinks. This is true whether your guests stand up to head to the buffet or servers bring food to their tables.
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Accessories and Decor
Don’t forget about accessories and decor for your outdoor event. Sculptures, plants, corporate displays, and merchandise tables might come into play here. Centerpieces for tables might also affect the number of chairs you have for guests in a formal setting. It seems like a small thing, but decor and accessories can result in different counts for table and chair rentals for your event.
Tent sizes take into account how much space each person needs, depending if you have standing, chair rentals only, or chairs with tables. Allow 5 square feet per person standing, 7 square feet per person with chairs only, and 15 square feet per person with tables and chairs. Our 20’ x 40’ tents work for 160 people standing, 114 people seated in chairs, and 53 people seated at tables.
Table and Chair Rentals From The Alleen Company
Choose the event planning experts at The Alleen Company for your table and chair rentals. We’ve been in business since 1951, and we have the experience to make your event run smoothly. Contact The Alleen Company or call toll-free 1-800-436-2057 for more details.