You have a major outdoor event planned, and you want it to go well. You have a theme to draw from, invitations at the ready, and food service lined up. Now you need to rent a tent so everyone can enjoy themselves within the safety of a shelter. The Alleen Company explains things you must know before you rent a tent for your outdoor event, whether you plan a wedding, corporate event, or party.
Perhaps the most crucial consideration when you rent a tent is the location. Whoever sets up the tent needs to know the size of the outdoor area to ascertain how big of a tent you can have there. There may be uneven ground to contend with and concerns about power lines or trees overhead. A worthwhile event planner visits the site or uses detailed photos of the site to plan far in advance when renting a tent.
Date and Time
When you rent a tent for an outdoor event, everyone needs to know the date and time of your event. Anyone setting up the tent should get there with ample time ahead of the event and know when to take down the tent after your event is over. Precise times are crucial to having a tent at the right place and the right time.
Size of the Party
The number of attendees for your event determines the size of the structure as you rent a tent. A party of 50 people sitting down for a meal might have different space requirements than 300 people standing up and perusing items for sale. You may need one small tent or three larger ones together, depending on how many people you expect to have at your event. Needing tables, chairs, and food service may alter the size of the tent or tents.
Weather plays a factor when you rent a tent. Hot and humid weather may require power outlets for fans to keep your guests cool. Conversely, cold weather calls for heaters. Prepare for rainy weather by having sidewalls to keep out the precipitation, wind, and wind-blown debris.
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Cities or government agencies could require permits or fees to allow you to set up your tent. Typically, agencies need to know the number of people, time, location, and if you plan to serve food or alcohol. Agencies that require permits also need to know the contact information of the person organizing the event and contractors or vendors involved. The Alleen Company takes care of any permits in the greater Cincinnati area, whether you have a corporate event downtown or a small wedding at a scenic location overlooking the river.
Rent a Tent on a Budget with The Alleen Company
Your budget factors into the size of the tent and any extras or equipment. Event specialists at The Alleen Company help you plan a budget before you rent a tent so you can figure out what works best for you. Contact us today or give us a call at (513) 769-0393 to request a free quote.